Now hit the “Remove Duplicates” button and Excel will automatically delete all the duplicate entries from your selection. When you are done selecting the cells from which the duplicate entries are to be removed, highlight the “Data” tab, as shown below:ģ. You have to click the top of the column in order to select the entire column should you want to select only specific cells, simply drag the mouse cursor to create a selection.Ģ. Open the Excel spreadsheet and highlight the row or column whose values you want to check. Remove Duplicate Data In an Excel Row Or Columnġ. In this short tutorial, we will learn how you can remove duplicate entries in an excel column or row, using a simple data filter. You may want to remove duplicates values in Excel and keep the unique values in a particular cell or column. When you work with a large list of data in an excel spreadsheet, chances are that some of the cells may contain duplicate sets of data. There are more ways to highlight Duplicates in Excel, but these methods are simple enough for everyday use and usually take less than a minute once you’ve got a little practice.Remove Duplicate Values In An Excel Spreadeet Using Filters And Conditional Formatting If you try adding a non-consecutive duplicate – like a new row with Red up top – you’ll see that that one isn’t highlighted as it’s not beside the others. Head over to Sort & Filter, sort them alphabetically, and then you’ll see all the highlights pop up. Now, if your duplicate values aren’t consecutive, you won’t see any highlights. Select the formatting style you want and select OK.Maybe you have a worksheet that has a few duplicates sprinkled in, but you only want to highlight the ones that are right next to each other in your dataset. Highlight Consecutive Duplicate Values Only Enter the formula =COUNTIF($D$1:$D$13,$D1)>1 and select OK.From the drop-down menu, choose Use a formula to determine which cells to format.Use autofill to finish filling in the rest of the cells from D2:D13.This column will contain the merged data. In cell D2, enter the formula =CONCAT(B2,C2).We’ll also create a new column that merges the data. So, Excel has to take both the Color and Model Number into consideration. Our example table consists of two columns. If you have a table with two columns or more and want to check for duplicates in the rows, the first two methods won’t work. =COUNTIF($B$2:$B2,$B2)=3 can be used to highlight data that appears a third time, and so on. You can use nearly the same formula to highlight data that only appears a second time: =COUNTIF($B$2:$B2,$B2)=2 In this case, the criteria is that the number of times a value is referenced is greater than 1 (seen as >1 in the above formula). The COUNTIF function is used to count the number of cells that meet a certain criteria. Choose your highlight color and click OK.Insert the following formula: =COUNTIF($B$2:$B2,$B2)>1.Select Conditional Formatting and Highlight Cells Rules.This just makes it easier to compare the values. Start by using Sort & Filter to order column B alphabetically.If it has a lot of duplicates, it would still require you to manually sift through all the highlights to figure out which ones to get rid of.īy highlighting all duplicate values in Excel except for one, you’ll be able to easily see which ones can be kept and which ones can be eliminated. Let’s say you need to delete all duplicates from a spreadsheet but want to keep all unique values. Highlight All Duplicate Values Except One If you want to continue highlighting duplicates in your Excel spreadsheet as the list grows, just select column C and follow the same steps! 2. You can use several colors to highlight the cell, the text, or both. Select Highlight Cells Rules and choose to highlight duplicate values.Navigate over to the Home Ribbon item and select Conditional Formatting.
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